How to write an application for leave of absence from school by parents?

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

In this blog we guide you through the process of writing an application for leave of absence from school by parents as well as present you samples.

How to write an application for leave of absence from school by parents?

Taking a leave of absence from school requires a leave letter or application of absence from school by the parents. 

This leave letter is often sent across to the class teacher or the principal of the school before the days of absence and on the day of absence- usually via mail or the student themselves hand in the letter. 

If you want to apply for a leave of absence, there are a few things you should keep in mind:

  • Request a meeting with your teacher and school administrator regarding the possibility of leave. 
  • Talk to your teacher; you might have to give details as to why your child needs to take a leave and even hand in some proof in the case of medical issues. 
  • During this conversation request for assistance to help your to keep up with school work during their absence- in the form of homework and assignments or reading material. 
  • Hand in a written letter for leave of absence or send it across by mail to whomever necessary.

Let us look at a few things that are crucial aspects of writing a resignation letter on medical grounds:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position, followed by the address of the school. 

Example:

To,

The Principal / Class teacher,

School name,

Address.

In some letters, you include the name and address of the sender first followed by that of the name and position, followed by the address of the school. 

Example:

Susan Holmes 

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

February 17, 2019

To,

The Principal / Class teacher,

School name,

Address.

For emails, you need not add these details however it is important that you mention your contact details in the body of the letter or include it in your sign off. 

Subject

Here you add the subject of the letter or the email in a clear and brief manner. 

Example:

Subject:- Request for sick leave for my child.

Introduction and notice of leave

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of leave. 

Example:

With due respect, it is stated that my child (enter child name) studying in class (8thA) has roll no (enter roll no) in your school. He is unwell and I am going to take him to the hospital. So he can not attend school today.

Reason of leave

When it comes to disclosing the reason for leave, you need not mention it or share every detail about it. 

However, if you are taking leave on medical grounds you might mention it as well as hand in documents from your doctor in some cases.

Example:

He is unwell and I am going to take him to the hospital. So he can not attend school for the next few days. I have attached a doctor’s note about my child’s condition. .

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

Sample 1

To,

The Principal / Class teacher,

School name,

Address.

Subject: Regarding absence of my child.

Dear Sir/Madam,

With due respect, it is stated that my son/daughter, (Name), is a student of (class-section name), (Roll no.) at your school. He had been absent from school since last week (absence period), the reason was that he/she was suffering from (Sickness name) and was under supervision of doctor or admitted in the hospital (Mention your actual cause and situation). I was busy there and could not inform at school. His medical certificate is attached with the application for reference. 

So, I request you to excuse his absentees from school and allow him to attend the class. I will be thankful to you.

Sincerely,

Parents name

Address

Contact no

Sample 2

To,

The Principal

(XYZ School)

(School Address,

Subject:- Request for sick leave for my child.

Respected Sir/Madam,

With due respect, it is stated that my child (enter child name) studying in class (8thA) has roll no (enter roll no) in your school. He is unwell and I am going to take him to the hospital. So he can not attend school today.

Therefore, Kindly grant him leave for today.

Thanking you.

Parent Name:

Signature:

Date:

Sample 3

Here is an email sample of a leave of absence application. 

To, (Recipient Email ID)

Subject:- Request for leave of absence for my child.

Respected Sir/Madam,

Greeting of the Day,

Respectfully, I am (Mr. Name) father of (Child’s Name) studying in class (Class). My son/daughter could not attend school for 07 days because he/she was admitted to the hospital due to (disease name).

Therefore, Kindly excuse him/her absence from school from (D/M/Y) to (D/M/Y) and let him/her sit in the class. He/She would submit a medical certificate in school.

Thanking you.

Parent Name:

Signature:

Date:

Sample 4

Dear TEACHER’S NAME,

I am writing to let you know that my child, CHILD’S NAME, will be absent from class on DATE because of REASON.

If possible, please provide homework for this date in advance so our child could be up to date with their work.

Thank you in advance.

Sincerely,

Parent Name

Contact details

Mother of STUDENT NAME

Conclusion

In this blog we have guided you through the process of writing an application for leave of absence from school by parents as well as present you samples.

FAQ related to application for leave of absence from school by parents?

What does leave of absence mean?

A leave of absence refers to time off work- usually paid- for employees who are experiencing out-of-the-ordinary circumstances such as childbirth, adoption, caring for an ill family member, serious health conditions or military leave.

What are reasons you can take a leave of absence?

Here are some valid reasons that you can take leave of absence:

  • Military leave.
  • Short-term disability.
  • Long-term disability.
  • Family or personal leave.
  • Bereavement.
  • Ongoing education.
  • Extended vacation.

How long is a leave of absence?

The FMLA allows for employees up to 12 weeks off in a year provided that the reasons for leave are protected by the FMLA leave policy and the disability law. The length of leave might also differ according to company policies. 

Can an employer refuse leave without pay?

An employer can refuse an employee’s request for annual leave if the refusal is reasonable. For example, the employee has taken too many leaves earlier or that the reason for leave is not as valid. 

References

Leave application to class teacher by parent for absence (Request Letter Samples). Letter in English. Retrieved on 4th March 2022. https://www.letterinenglish.com/2021/03/letter-from-parent-to-teacher-for-absence.html

Application for Leave in School by Parents. SemiOffice. Retrieved on 4th March 2022. https://semioffice.com/applications/leave-applications/application-leave-school-parents/

Sick Leave Letter For School By Parents About Child Sickness. Leave Application. Retrieved on 4th march 2022. https://leaveapplication.co/sick-leave-application-for-school-by-parents/#9_Medical_Leave_Application_Written_by_Parent_for_Eye_Operation

What was missing from this post which could have made it better?

Leave a Reply

Your email address will not be published.