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List of reasons for casual leave (5 best reasons)

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In this blog post, we discuss some reasons for casual leave. We also learn what casual leave is. I will be sharing 5 reasons for taking casual leave, which is the best in my opinion. Towards the end, we learn how to write a leave application.

What are some reasons to take casual leave?

Below are some common reasons to take casual leave:

  • You need to destress
  • You have family commitments
  • You need a mental health day
  • You want to enjoy the weather
  • You need a vacation
  • Difficulty in concentrating
  • Family emergency
  • Medical emergency
  • Bereavement leave
  • Religious reason
  • Parental duties
  • Doctor’s appointment
  • Menstrual cramps

An employee may need to take leave for a short period for personal reasons. They must give a professional application.

What is casual leave?

Casual leave is granted to an employee when there is an unseen emergency, or the employee needs to take leave for a day or two for personal reasons. Generally, employees put in an application when they require a day off for more than a day. In most companies, no more than 3 days are granted for casual leave.

The number of leaves granted may vary depending on the terms and policies at each organisation.

The company’s policy also tells if you can ask for leave directly (in case of emergencies) or if you have to write an application and wait for your request to be approved.

Based on the reasons mentioned above, you may be entitled to take some days off and depending on the circumstances you might get some employee benefits if applicable. This is why it is necessary to always check with your company’s leave policies.

Generally, the employer pays for casual leave. Depending on the terms and conditions of course. For instance, if you request for a paid casual leave and the company’s policy states that a casual leave is paid for only if it’s for 3 days, in such a case extending your leave might affect your salary and you may not get paid for the leave.

Sometimes, it is possible that your employer may not be willing to grant you a casual leave, in such cases, you can always explore your options and try to figure a way out.

5 best reasons to ask for casual leave

  • You need to de-stress

Job stress can be a lot sometimes and you may want to relieve the stress by taking a day or two off. It is important to deal with occupational stress before it adversely affects your health and career.

Heavy work-load, bitter relationships with your co-workers, and lack of sleep are all the reasons that can cause work-related stress. Therefore, you need to de-stress for success. There are multiple ways to de-stress at work and taking a day off is one of them.

  • Sick leave or medical leave

You may be suffering from a cold or high fever. Or you slipped in the bathroom and hurt yourself, in such cases you are entitled to ask for sick leave. Although, you may require to provide some proof or evidence. For eg: a medical receipt or a prescription signed by a doctor.

Based on the severity of your illness/injury and depending on the company’s leave policy, your employer will grant you sick leave. Now especially with the whole Covid-19 situation, it is more than likely that your boss will allow you to take a couple of days off.

  • You have a family emergency 

Family emergencies include various reasons that sometimes you may or may not want to disclose. Your family emergency could be a very personal reason. Even though you don’t want to disclose it, you must write an application to your boss.

Family emergencies may include one of your family members falling sick, getting into an accident, getting hospitalised, or a family dispute.

  • Religious reason

This is a pretty good reason to take leave. Religious holidays may or may not be granted as paid leaves, based on the company’s policy. Such holidays last not more than 3 to 4 days max. You can tell your boss that you’re hosting a religious function at your place, or you’re going to attend a religious function, or you are visiting a religious pilgrimage.

Different religions may follow different cultures and may have different types of functions/practices. And accordingly, people ask for leave. You can write a formal application in advance to your HR or employer, stating your reason. 

  • Bereavement leave

This type of leave is granted when there is a death in the family or the loss of a loved one. You use a bereavement leave when you have to participate in the last rites or funeral services. You also take leave when you have to care for personal matters concerning the person you lost, and primarily when you have to grieve.

Companies may offer leave from 2 to 20 days, depending on their terms and conditions. You can always check with your HR and find out. You may require an application requesting bereavement leave.

As listed at the start of this blog, there are numerous reasons for taking casual leave but in my opinion, I find these 5 options the best reasons.

How to request a leave of absence?

As mentioned above, there are different reasons why you may need to take extended time off work. Applying for leave with a formal written application is the most basic courtesy one should follow at a professional set-up.

There are certain points you should keep in mind while drafting your letter. 

  • Acquaint yourself with the company’s leave of absence policies.

Some employers may have a specific requirement or a certain outline as per which you need to send an application. You must always familiarise yourself with the terms and policies before typing an application.

  • Be specific about the duration of your leave

Whenever possible, determine your duration of leave and mention it in your application so that the employer is clear and can make adjustments accordingly. This way the employer can make arrangements to cover your work while you’re gone.

  • Have a meeting with your supervisor 

When you meet the supervisor, hiring manager or employer and discuss your leave application. They can figure out ways to distribute your workload and adjust in a way that benefits both the employer and the employee.

  • Submit your application in writing

Most preferably, send your leave application via email, this way it’s on record and no one can lose the application. It is easier for your supervisor to find or share your application whenever needed. Also, emails are professional and comply with work ethics. Make your letter look polite, crisp, and to the point. If you are not comfortable with mentioning certain specific details, you can always write “personal reasons” or “medical reasons”.

  • Think of alternatives

Before applying for a leave, if you have already thought of alternatives on how you can cover up all your pending work then chances are that you will receive the desired response from your employer. You will also be a little relaxed and won’t be constantly thinking of finishing your pending work.

Keeping these points in mind will help you. For more details, you can find multiple samples of LOA on the internet. If you’re new to writing professional letters/applications, always consider referring to a sample.


In this brief guide, we listed various reasons for taking casual leave. Later we discussed the 5 best reasons, and how to ask for casual leave.

Frequently Asked Questions (FAQs): What are some reasons to take casual leave?

How do I take leave for personal reasons? 

You can refer to a section of this blog where I have suggested some points to keep in mind while drafting your leave of absence letter. Companies do grant leaves for personal reasons, but it is always considered in consonance with their terms and policies.

Can you get fired for taking a leave of absence? 

There are chances of you getting fired for taking a leave of absence if you take leave without informing prior, or without sending an application. If your request for leave and it’s denied and you still end up taking leave anyway then there is a possibility that your employer might fire you.

Another reason to get fired is if you lie about your reason and get caught. 

How many absences are considered excessive? 

Excessive absenteeism is when you take more than 2-3 casual leaves every month. Your reason may or may not be valid, but frequently asking for leave is considered excessive. Not only will this affect your career at that particular company but it also ruins your work ethic profile.

Can an employer deny personal leave? 

Yes, the employer can deny a personal leave if you have taken way too many leaves in the past, exhausted all your entitled leaves, or if you have lots of pending work as it is. There could be various other reasons why an employer could deny a personal leave, it all depends on your track record and the company’s policies.

Is calling in sick an excuse?

Calling in sick is a valid excuse. When you are not feeling sick you must let your employer know and preferably send a letter stating that you won’t be able to make it for a couple of days because you’re sick.

Sometimes, employees fake being sick just to get a day off at work. If you’re planning on faking it, make sure you’re aware of the company’s terms and conditions and also you have the required and necessary proofs.


Cohen, S. (1997). De-stress for success. Training & Development, 51(11), 76-81.

Leave of absence letter request (With examples). (n.d.). Indeed Career Guide.

Tiwari, D. (2020, April 23). List of reasons for taking casual leave (13 reasons). OptimistMinds.

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