5 Sample Resignation letter due to company relocation

In this blog we present you samples of Resignation letters due to company relocation

How to write a Resignation letter due to company relocation.

Resigning from one’s place of work due to relocation is one of the most common reasons for resignation. 

While it is not required that you share any information as to why you are resigning from your position, relocation is something that is natural to be mentioned in one’s resignation letter because there is no conflict of interest.  

The balance Careers mention that it is important to mention the relocation for a few reasons:

  • So that the company can update your details and contact information- this means that you can add in your new address in the letter as well. 
  • It also leaves a trail of good relationships with your former employers in the case that your new employers want to understand why you left a certain job.  (Thebalancecareers)

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.  

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

You also need to add in the reason for your resignation and it is advisable that your reason be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.

Example:

Please consider this letter as formal notification of my resignation from XYZ Inc., effective March 15, 2022. I will be relocating to Seattle, WA, in the spring in order to be closer to my family. (Thebalancecareers)

Example:

I will be relocating to the New York City metropolitan area in the near future. (Thebalancecareers)

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

Sample 1

Here is a simple formal sample of a resignation letter from thebalancecareers

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

The body of the letter that states the notice, reason, reason for relocation is a short sentence that is clear and to the point but it does not elaborate further than necessary. 

.

Isabel Lee

123 Main Street

Anytown, CA 12345

555-555-5555

[email protected]

September 15, 2021

Keith Lau

Director, Human Resources

Acme Office Supplies

123 Business Road

Business City, NY 54321

Dear Ms. Lee:

The purpose of this resignation letter is to inform you that I will be leaving my position with ABC Company, effective two weeks from now on October 1. I will be relocating to the New York City metropolitan area in the near future.

I have appreciated both being part of the ABC team and the opportunities that have been provided to me during the last several years. It has been a pleasure to work within the supportive, stimulating environment of our department, and I will truly miss the friends that I have made here.

Please let me know if I can be of assistance during the transition. You can reach me at the above address if you have any questions or need any further information.

Sincerely,

Your Signature (hard copy letter)

Isabel Lee

Sample 2

Here is another less formal sample from indeed. This sample resignation letter clearly states the reason why the individual is resigning with a detailed explanation related to the reason for relocation. 

Steven Flores

1111 Castle Ave.

New York City, NY 37854

214-555-8936

[email protected]

Jan. 11, 2021

Michelle Carraway

Warehouse Manager

CC: Oliver Landry, Human Resources Manager

Heavyweight Logistics

834 Fairway St.

New York City, NY 37854

Dear Michelle:

Please accept this letter as official notice of my resignation from my role as inventory manager effective Jan. 31, 2021. I am planning to move to Claremont, Calif., because my wife will be starting her Ph.D. at Pomona Collect and I am unable to continue working in New York due to this transition.

My time at Heavyweight Logistics has provided me with invaluable opportunities for my personal and professional development as I grew from an order picker to a team lead to inventory manager. Thank you for seeing my potential and acting as a mentor as I learned about the details of the storage and distribution industry. Although I am excited to support my wife and discover new opportunities in California, I will miss working with you to process complex orders on time and lead warehouse staff. I will carry my experience at Heavyweight Logistics into my next position and beyond.

Before my departure, I will do everything I can to support our team by writing down my key responsibilities and verifying details about the upcoming inventory check. I’m happy to help train my replacement or share my insight about which of our current Inventory Clerks could help take over during this transition. If there is anything else I can do before I move, please don’t hesitate to ask.

Sincerely,

Steven

Sample 3

Here is a sample template from thebalancecareers

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

The body of the letter that states the reason for relocation is a short sentence that is clear and to the point but it does not elaborate further than necessary. 

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 2021.I will be relocating to Seattle, WA, in the spring in order to be closer to my family.

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sample 4

Here is an email sample from thebalancecareers:

This particular sample outlines what email resignation letters format tend to look like. You begin with a short subject with the words “Letter Of Resignation”.

This is followed by a short addressal to the HR or the manager you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details. 

Subject: Letter Of Resignation

Dear Mr. Kiyoto,

Please consider this letter as formal notification of my resignation from XYZ Inc., effective March 15, 2022. I will be relocating to Naples, Italy, in the spring in order to be closer to my family.

Any written correspondence can be mailed to me in care of Name, 234 Main St., Naples, Italy, until further notice.

Thank you for all the opportunities and experiences I have gained while at XYZ.

I have enjoyed being a part of the marketing team and wish you all the best. If there is anything I can do to help with your transition to my replacement, please let me know.

Sincerely,

Barnard Devos

Sample 5

Here is a blank sample from indeed that presents a resignation letter which cites the reason why one is quitting but the reason for relocation is not as elaborate but it is clear and straight to the point. 

Your name

Your address

Your phone number

Your email

Date letter of submission

Name of supervisor

Title of supervisor

CC: Human Resources manager name and title

Company name

Company address

Dear [supervisor]:

Please accept this letter as official notice of my resignation from my role as [job title], effective [last day of employment]. I am planning to move to [new location] to [reason for leaving] and am unable to continue working in [current city] due to this transition.

My time at [company name] has provided me with invaluable opportunities for my personal and professional development. I appreciate the encouragement, mentorship and community that I have found working on your team. Although I am excited to pursue new opportunities for my career in [new location], I will miss collaborating with you and my coworkers. This position has helped me develop a strong background that will undoubtedly help me achieve my professional goals.

Before my departure, I will do everything I can to support our team by completing current projects and preparing documents that describe any ongoing obligations. I am happy to help train my replacement or update human resources documents to accurately reflect my current responsibilities. If there is anything else I can do before I move, please don’t hesitate to ask.

Sincerely,

Your name

Your handwritten signature

References

How To Write a Resignation Letter When You’re Moving Away. Indeed. Retrieved on 24th Feb 2022. https://www.indeed.com/career-advice/starting-new-job/relocation-resignation-letter

Doyle.A. Resignation Letter Due to Relocation Examples. The Balance Careers. Retrieved on 24th feb 2022.https://www.thebalancecareers.com/resignation-letter-due-to-relocation-example-2063057

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