5 Sample Resignation letter due to personality clash

In this blog we present you How to write a Resignation letter due to personality clash

How to write a Resignation letter due to personality clash

Resignation due to clashes in personality with other employees or with the general atmosphere and values of the company is common.

Usually, when we talk about personality clashes it is usually because the atmosphere, goals, and values of the company and the individual does not align with the efforts made to assimilate and accommodate these differences. 

When there are no other steps to be taken, and the employee remains dissatisfied and unhappy with their place for work, resignation is an option. 

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them. 

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

You also need to add in the reason for your resignation. For this particular case, you might be tempted to go all out and call out every little cause of conflict that arose during your time at the company. 

It is advisable that your reason be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.

However, if you believe that you should have your say and that it would be part of your responsibility to yourself and to other employees who work with you to highlight the challenges that disrupted your performance and experience at the work space, here are a few things to keep in mind:

  • Be professional in your writing
  • Do not be overly emotional
  • Do not use threats
  • Do not use names
  • Write in a tone of distant observation rather than taking a victim stance. 

Instead what you can do is comment on the atmosphere, the problems in various communication and processes, the work culture, and the kind of relationships within the company that disrupted your workflow and well being, and other reasons that have convinced you to leave your job because it does not match your personality. 

Example:

While I have enjoyed discovering practical aspects of the banking sector, I have reservations regarding a few practices that are essential to the operations of the industry. I have tried to adapt to the industry but have found myself unable to conform to the requirements of my role in the organisation.

Example

As you are aware there has been conflict between myself and my immediate supervisor and this difficulty has yet to be resolved. Because of the continuing distress the continued conflict has caused me and the effect it has had on my work I have elected to resign from my position effective one week from today Friday September 26 2014.

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

Sample 1

Here is a sample from Wordexceltemplets.

Dear Sir/Ma’am,

I have been a part of this organization for the past 8 months. In this time, I have been provided the opportunity to enrich my experience and enhance my skill set, for which I am extremely thankful to the organization.

While I have enjoyed discovering practical aspects of the banking sector, I have reservations regarding a few practices that are essential to the operations of the industry. I have tried to adapt to the industry but have found myself unable to conform to the requirements of my role in the organization.

Therefore, I regret to inform you that I have decided to resign from my post in this organization. This has been a difficult decision for me, but I feel that I will not be able to perform well in this sector.

Kindly accept this letter as my one month notice for resignation.

Thank you for providing me the opportunity to work at this prestigious organization.

Kind regards,

Mr. XYZ.

Sample 2

Here is an example from Letterspro.

This sample is more direct and clearly states the exact reason why someone is quitting their job; while it is advised that names should not be used- there comes a time where it becomes necessary. 

This form of letters due to conflict is not advised however, in cases where the issue is clearly workplace harassment- taking the step to identify the perpetrator might be helpful for the company to take lawful action. 

[Sender’s Name]

[Address line]

[State, ZIP Code]

[Letter Date]

[Recipients Name]

[Address line]

[State, ZIP Code]

[Subject: Normally bold, summarises the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing this letter as a notice of my immediate resignation from being the public sales representative of the company.

The reason for my resignation is the fact that our newly promoted team leader has been dominating us to the point where I find it extremely unreasonable. Also, the constant verbal abuse that we have been receiving from him is a thing that I very strongly disapprove. Just the other day, the leader had berated one of my teammates so much that she burst into tears. The whole office was witness to the verbal beating my colleague received undeservedly. All of these things go against my values as a professional, and as a form of protest, I submit my resignation to you. I have found management not to be as concerned with these issues as I am, and I find that very stressful as well.

Despite these circumstances, I have gained a lot of experience and knowledge from working for the company. I thank the management for this opportunity, and I wish everyone all the best.

Please do not hesitate to contact me if the need arises, especially if it involves the training of my new replacement.

Sincerely,

[Senders Name]

[Senders Title] -Optional-

[Enclosures: number] – Optional –

cc: [Name of copy recipient] – Optional –

Sample 3

Here is a sample from Greatsampleresume

Dear Mr. Jensen,

I am just writing this letter to let you know that I am resigning from my position as project manager at Smith Communications. As you may know, I have recently experienced an increase in conflict with some coworkers after being promoted to project manager. These conflicts have escalated to a point nearing harassment, which have caused me to believe that the best course of action is for me to resign. My last day of work will be May 8, 2014. I hope you understand.

I apologize for any inconvenience my resignation may cause to Smith Communications and am willing to discuss selecting a replacement or transferring responsibilities appropriately. If you need to get in touch with me regarding these matters, please call me at (555)-555-5555 or email me at [email] and I will return messages as quickly as I can.

I appreciate all of the cooperation and patience I have received from the managers as well as all of the great experience I earned during my time at Smith Communications. I regret to leave but know this is the best decision for all parties involved. I wish the company continued success and thank you for your understanding in this matter.

Yours sincerely,

Kristen James

Kristen L. James

Project Manager

Smith Communications

Sample 4

Here is a sample from Livecareer

Jane E. Smith

Manager HR

ABC Industries

London UK NW80QE

September 19 2014

Dear Ms. Smith,

This letter is to inform you that I am resigning from my position as Sales Lead at ABC Industries. As you are aware there has been conflict between myself and my immediate supervisor and this difficulty has yet to be resolved. Because of the continuing distress the continued conflict has caused me and the effect it has had on my work I have elected to resign from my position effective one week from today Friday September 26 2014. Please accept this correspondence as my formal one week’s resignation notice.

While I regret the circumstances under which I am leaving I will work in the next week to ensure that my duties are completed and that no unfinished projects remain. I am willing to assist in making my departure as smooth as possible by helping to train my replacement if need be. Should you have any questions you may reach me at (555) 555-5555 or by email at [email protected] I will get back to you promptly.

I appreciate your cooperation and assistance in this matter and I wish the staff at ABC Industries much future success. Thank you for your time and understanding during this conflict.

Sincerely,

Kathryn Lloyd

Sales Lead

References

Letter to resign from a job because of a personality clash. LettersPro. Retrieved on 24th Feb 2022. https://www.letterspro.com/letters/to-human-resources/11684-letter-to-resign-from-a-job-because-of-a-personality-clash

Resignation Letter Example Due to Conflict. Livecareer. Retrieved on 24th Feb 2022. https://www.livecareer.co.uk/templates/letter-samples/resignation-letters/letter-of-resignation-due-to-conflict

Resignation Letter because of Personality Clash or Conflict of Values. Word Excel Templates. Retrieved on 24th Feb 2022. https://www.wordexceltemplates.com/resignation-letter-because-of-personality-clash-or-conflict-of-values/

Letter of Resignation Due to Conflict. GreatSampleResume. Retrieved on 24th Feb 2022. https://www.greatsampleresume.com/letters/business-letters/letter-of-resignation-due-to-conflict

Resign from a Job Because of a Personality Clash or Conflict of Values • Letter Templates and Guides. Writeexpress. Retrieved on 24th Feb 2022. https://www.writeexpress.com/resign06.html

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