This blog provides a list of sample letters for applying for a leave of absence from work.
Sample letter of leave of absence from work
Here is a formal sample of a leave of absence letter that you can take to notify your superiors of taking a leave from work. This sample is from thebalancecareers:
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Date
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Dear Mr./Ms. [Last Name]:
This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from August 31, 2021, through October 30, 2021.
I will return to work on November 2, 2021.
Please let me know whether you require any further information or have any questions.
Thank you very much for your consideration in affording me this opportunity for personal leave.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name
Sample letter of leave of absence from work
Here is another sample of a leave of absence from the balance careers
George Jenkins
1245 James Avenue
Pocatello, ID 83201
(000) 123-1234
April 16, 2021
Ms. Janice Smith
Supervisor
ABC Company
9876 Industry Avenue
Pocatello, ID 83201
Dear Ms. Smith:
I would like to request a thirty-day leave of absence for personal reasons. If possible, I would like to leave work on May 1 and return on June 1.
If approved, I will be traveling during this time period, but I would be glad to assist with any questions via email or phone.
Thank you very much for your consideration.
Sincerely,
George Jenkins (signature on hard copy letter)
George Jenkins
Sample letter of leave of absence from work
Here is a sample of a medical leave of absence letter from thebalancecareers
Subject: Medical Leave Request – Jonas Hemmingway
Dear Mr. Smith:
I would like to request a leave of absence for medical reasons. I will be having hernia surgery on September 1 and expect to return to work approximately three weeks later.
I can provide written documentation from the surgeon, if necessary.
Thank you very much for your consideration.
Sincerely,
Jonas Hemmingway
Sample letter of leave of absence from work
Here is a sample of an email that serves as a letter of annual leave of absence from work from thebalancecareers:
Subject: Leave of Absence – John Dooley
Dear Jennifer,
As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from August 31, 2021 to October 30, 2021, returning to work on November 2, 2021.
If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away.
Please let me know whether you require any additional information. Thank you very much for your consideration of my request.
Best,
John
Sample letter of leave of absence from work
Here is a sample of an email that serves as a letter of annual leave of absence from work from thebalancecareers:
Subject: Annual leave application
Dear Mr./Mrs. {Recipient’s Name},
I am writing this letter to let you know that I am in need of a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance.
I request you to consider my leave application of thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.
I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.
During the days of my absence from office, I can be reached at {email address/contact number}.
I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.
Yours Sincerely,
{Your Name}
Sample letter of leave of absence from work
Here is a sample of a leave letter from indeed for taking an annual leave from the company to tend to personal matters.
Feb. 1, 20XX
Deborah Jones
ABC Company, Inc.
1234 E. Main St.
San Diego, CA 92101
Dear Ms. Jones,
I am submitting this request for a leave of absence to tend to important personal matters beginning next month. If possible, I would like to take my leave beginning March 15 and return to the office on April 3, 20XX.
I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins.
Thank you for your consideration.
Sincerely,
Johanna Jansen
How to write a letter applying for a leave of absence from work
Taking a leave of absence from work with a written letter is important as it serves two purposes according to Alyson Doyle, an author of The Balance Careers.
The first being that it serves as a documentation to be added to your files and also it helps to maintain your professionalism at work to minimise the risk of any fallout during your time at your place of work.
If you want to apply for a leave of absence, there are a few things you should keep in mind:
- Request a meeting with your supervisor and HR department regarding the possibility of leave.
- Talk to your supervisor and manager of the HR department; you might have to give details as to why you would like to take a leave and eve n hand in some proof in the case of medical issues.
- During this conversation with your supervisor you might have to request for assistance to help you to negotiate the leave of absence process with the human resources department.
- Hand in a written letter for leave of absence from work and hand it in or send it across by mail to whomever necessary.
- The balance Careers also mentions that if you plan to take a leave due to medical issues, you should explore leave benefits under the FMLA laws for any benefits during this leave.
Let us look at a few things that are crucial aspects of writing a resignation letter on medical grounds:
Sender and Receivers details
The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.
Example:
Christine D’souza
Easy Days Nursing Home
44 Madhya Marg
New Delhi, 437097 (indeed)
In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.
Example:
Susan Holmes Nurse Practitioner
987 Crazy Legs Avenue, Apt. 34
Los Angeles, CA, 91054
February 17, 2019
Linda Lester
HR Manager
XYZ Hospital
90000 Health Care Road
Los Angeles, CA, 91054 (RequestLetters)
For emails, you need not add these details however it is important that you mention your contact details in the body of the letter or include it in your sign off.
Introduction and notice of leave
The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of leave.
Here you include the dates of both when your leave starts and ends. .
Example:
As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from August 31, 2021 to October 30, 2021, returning to work on November 2, 2021. (Thebalancecareers)
Reason of leave
When it comes to disclosing the reason for your leave, you need not mention it or share every detail about it.
However, if you are taking leave on medical grounds you might mention it as well as hand in documents from your doctor in some cases.
Example:
I will be having hernia surgery on September 1 and expect to return to work approximately three weeks later. I have attached a written documentation from the surgeon to this letter. (Thebalancecareers)
Delegate details
To maintain your professional attitude at work, you should also include that you have tied up all your necessary work related responsibilities as well as add in the information to whom you have delegated your work to.
Example:
I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.
Signature
Close the letter using polite words and include your contact details.
Example:
Respectfully yours,
Ashwin Mehta
9745474523.(indeed)
References
Leave of Absence Letter Request (With Examples). Indeed. Retrieved on 28th Feb 2022. https://www.indeed.com/career-advice/career-development/leave-of-absence-letter-request-with-examples
How To Write Leave Application For Office? (Samples). Naukri. Retrieved on 28th Feb 2022. https://www.naukri.com/blog/how-to-write-a-job-leave-application-for-office-samples/#:~:text=During%20the%20days%20of%20my,you%20know%20well%20in%20advance.&text=Click%20here%20to%20download%20this%20annual%20leave%20application%20letter.
Doyle.A. Formal Leave of Absence Letter Request Example. TheBalancecareers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/formal-leave-of-absence-letter-request-example-2060597#toc-how-to-request-a-leave-from-work
Doyle.A. How to Request a Leave of Absence From Work. TheBalancecareers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/how-to-request-a-leave-of-absence-from-work-2060471#toc-what-is-a-leave-of-absence
