3 Sample letter of leave of absence from work

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This blog provides a list of sample letters for applying for a leave of absence from work.

Sample letter of leave of absence from work

Here is a formal sample of a leave of absence letter that you can take to notify your superiors of taking a leave from work. This sample is from thebalancecareers:

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Date

Supervisor’s Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from August 31, 2021, through October 30, 2021.

I will return to work on November 2, 2021.

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sample letter of leave of absence from work

Here is another sample of a leave of absence from the balance careers

George Jenkins

1245 James Avenue

Pocatello, ID 83201

(000) 123-1234

[email protected]

April 16, 2021

Ms. Janice Smith

Supervisor

ABC Company

9876 Industry Avenue

Pocatello, ID 83201

Dear Ms. Smith:

I would like to request a thirty-day leave of absence for personal reasons. If possible, I would like to leave work on May 1 and return on June 1.

If approved, I will be traveling during this time period, but I would be glad to assist with any questions via email or phone.

Thank you very much for your consideration.

Sincerely,

George Jenkins (signature on hard copy letter)

George Jenkins

Sample letter of leave of absence from work

Here is a sample of a medical leave of absence letter from thebalancecareers

Subject: Medical Leave Request – Jonas Hemmingway

Dear Mr. Smith:

I would like to request a leave of absence for medical reasons. I will be having hernia surgery on September 1 and expect to return to work approximately three weeks later.

I can provide written documentation from the surgeon, if necessary.

Thank you very much for your consideration.

Sincerely,

Jonas Hemmingway

Sample letter of leave of absence from work

Here is a sample of an email that serves as a letter of annual leave of absence from work from thebalancecareers:

Subject: Leave of Absence – John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from August 31, 2021 to October 30, 2021, returning to work on November 2, 2021.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Best,

John

Sample letter of leave of absence from work

Here is a sample of an email that serves as a letter of annual leave of absence from work from thebalancecareers:

Subject: Annual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that I am in need of a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance.

I request you to consider my leave application of thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.

I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.

During the days of my absence from office, I can be reached at {email address/contact number}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.

Yours Sincerely,

{Your Name}

Sample letter of leave of absence from work

Here is a sample of a leave letter from indeed for taking an annual leave from the company to tend to personal matters.

Feb. 1, 20XX

Deborah Jones

ABC Company, Inc.

1234 E. Main St.

San Diego, CA 92101

Dear Ms. Jones,

I am submitting this request for a leave of absence to tend to important personal matters beginning next month. If possible, I would like to take my leave beginning March 15 and return to the office on April 3, 20XX.

I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins.

Thank you for your consideration.

Sincerely,

Johanna Jansen

How to write a letter applying for a leave of absence from work

Taking a leave of absence from work with a written letter is important as it serves two purposes according to Alyson Doyle, an author of The Balance Careers.

The first being that it serves as a documentation to be added to your files and also it helps to maintain your professionalism at work to minimise the risk of any fallout during your time at your place of work. 

If you want to apply for a leave of absence, there are a few things you should keep in mind:

  • Request a meeting with your supervisor and HR department regarding the possibility of leave. 
  • Talk to your supervisor and manager of the HR department; you might have to give details as to why you would like to take a leave and eve n hand in some proof in the case of medical issues. 
  • During this conversation with your supervisor you might have to request for assistance to help you to negotiate the leave of absence process with the human resources department.
  • Hand in a written letter for leave of absence from work and hand it in or send it across by mail to whomever necessary.
  • The balance Careers also mentions that if you plan to take a leave due to medical issues, you should explore leave benefits under the FMLA laws for any benefits during this leave. 

Let us look at a few things that are crucial aspects of writing a resignation letter on medical grounds:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

For emails, you need not add these details however it is important that you mention your contact details in the body of the letter or include it in your sign off. 

Introduction and notice of leave

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of leave. 

Here you include the dates of both when your leave starts and ends. . 

Example:

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away from August 31, 2021 to October 30, 2021, returning to work on November 2, 2021. (Thebalancecareers)

Reason of leave

When it comes to disclosing the reason for your leave, you need not mention it or share every detail about it. 

However, if you are taking leave on medical grounds you might mention it as well as hand in documents from your doctor in some cases.

Example:

I will be having hernia surgery on September 1 and expect to return to work approximately three weeks later. I have attached a written documentation from the surgeon to this letter.  (Thebalancecareers)

Delegate details

To maintain your professional attitude at work, you should also include that you have tied up all your necessary work related responsibilities as well as add in the information to whom you have delegated your work to. 

Example:

I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her.

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

References

Leave of Absence Letter Request (With Examples). Indeed. Retrieved on 28th Feb 2022. https://www.indeed.com/career-advice/career-development/leave-of-absence-letter-request-with-examples

How To Write Leave Application For Office? (Samples). Naukri. Retrieved on 28th Feb 2022. https://www.naukri.com/blog/how-to-write-a-job-leave-application-for-office-samples/#:~:text=During%20the%20days%20of%20my,you%20know%20well%20in%20advance.&text=Click%20here%20to%20download%20this%20annual%20leave%20application%20letter.

Doyle.A. Formal Leave of Absence Letter Request Example. TheBalancecareers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/formal-leave-of-absence-letter-request-example-2060597#toc-how-to-request-a-leave-from-work

Doyle.A. How to Request a Leave of Absence From Work. TheBalancecareers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/how-to-request-a-leave-of-absence-from-work-2060471#toc-what-is-a-leave-of-absence

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