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Sample of resignation letter with reason

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In this brief article, we will curate a list of “Sample of resignation letter with reason        “.

Sample 1: Sample of resignation letter with reason


Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make, on my part. The past 10 years have been very rewarding. I’ve enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.

I have accepted a position as VP, Manufacturing for Land Lubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.

I wish you and the company all the best. I do hope our paths cross again in the future.


Your Signature (hard copy letter)

Your Typed Name


Sample 2: Sample of resignation letter with reason


Jennifer Lau

123 Main Street

Anytown, CA 12345


July 7, 2020

Roger Lee

Sales Director

Atlantic Co.

123 Business Rd.

Business City, NY 54321

Dear Mr. Lee:

I am writing to inform you that I will be leaving Atlantic Co. in one month. Although I have so enjoyed working with you and working for the company, personal reasons necessitate that I vacate my position and focus on improving my situation at home.

My final day will be August 7, 2020. Despite having to leave, I deeply appreciate the opportunities you’ve provided me with during my time as Online Sales Manager. I am very grateful for all of your assistance along the way.

I will do whatever necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for a promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

Once again, thank you so much for the opportunity to be a part of Atlantic Co. I do hope that we can stay in touch as business colleagues, and I look forward to working with you again in the future should the opportunity present itself. Many thanks for your understanding.


Jennifer Lau (signature hard copy letter)

Jennifer Lau (typed name)


Sample 3 : Sample of resignation letter with reason  


Your Name

Your Address

Your City, State Zip Code


Employer’s Name

Employer’s Title

Company Name


City, State Zip Code

Dear Sir/Madam/Mrs./Mr./Miss,

I regret to have to let you know that I shall step down from my current position in your organization effective one month from now. Several family circumstances have arisen, which have necessitated my departure from your firm.

The need to take care of my ailing mother and the relocation of my husband abroad are two outstanding of these reasons. Owing to the overwhelming nature of these chores, I have been left with no other option but to relinquish any further responsibilities.

I am genuinely sorry for the inconvenience that my departure shall trigger. Mainly, I am remorseful of the short notice I have had to issue. To make up for these inconveniences, and enable a smooth transition, I offer myself to provide further support.

Kindly let me know the roles I ought to play to be able to facilitate the newcomer. If, by the time my husband returns, you will not have filled the vacancy substantially, consider re-hiring me.

Thank you very much in advance for understanding my plight. I enjoyed every bit of my time in your organization. My special thanks go to my immediate supervisor and workmates, who walked with me throughout my journey.

It is also my hope that my departure will not imperil in any way, the cordial relations that already exist between your company and me.


Your Signature (hard copy letter)

Firstname Lastname


Sample 4:Sample of resignation letter with reason   

Dear Sir/Madam/Mrs./Mr./Miss,

As you know, I have been working for your organization for the last five years in the capacity of a sales manager. It is with profound sorrow though that I have had to quit your firm. My eldest son sustained a severe automobile accident, which rendered him completely disabled.

I inevitably have to devote much of my time with him, especially during his transition to a completely disabled lifestyle. Because I could not balance the demands of a disabled child with the intrigues of my position, I chose to step down.

My sudden departure has dealt a severe blow to your firm. More specifically, it is bound to disrupt your operations for some time until a substantive replacement is sought. I am fully aware of these facts.

That is why I offer myself to aid with the transition free-of-charge. As soon as the issue is fully sorted out, I cannot rule out any possibilities of ever returning.

I must say that my time here was pretty enjoyable. I cherish all the lessons, challenges, and insights I received while at this place. Thank you for the opportunity.

Sincere Regards,

Firstname Lastname


Sample 5 Sample of resignation letter with reason     


Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {Your Position}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee being taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavours.


{Your Name}


Sample 6: Sample of resignation letter with reason

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email


Dr. John Smith

Reference Coordinator

County Library System

101 Main Street

Small Town, State Zip Code

Dear John,

I would like to inform you that I am resigning from my position as Reference Librarian II for the County Library System. My last day with the library will be Saturday, June 30th.

Thank you for the professional and personal development you have assisted me with over the last five years. I consider just about everyone I have met here to be friends of mine now, and I will miss you all.

However, between my teaching load and writing work, my career has taken a different direction and I feel it is time to move on to new opportunities and challenges.

Please let me know if I can help in any way to assist you in hiring and/or training my replacement before my departure.

Please keep in touch. I can be reached via email at


Firstname Lastname

Sample 7: Sample of resignation letter with reason

Subject: Resignation – Tobie Crighton

Dear James,

I regret to inform you that I will be leaving Bolt Inc. on July 17, 2020. Due to unforeseen personal problems, I am no longer able to fulfill the responsibilities of my role, and I feel it is in the best interests of the company that I vacate the position.

I do hope that my leaving will not cause you or Bolt Inc. any inconvenience. Please do not hesitate to be in touch if you think there is any way I can assist with finding a replacement, or if there is anything I can do to make the transition smoother.

Thank you so much for understanding. Despite the personal troubles I am dealing with, I enjoyed working with you, and I appreciate my time at the company. I hope we will be able to stay in touch, and I look forward to seeing how Bolt Inc. grows in the future.


Tobie Crighton


Sample 8: Sample of resignation letter with reason

[Your name

Your address

Your city, state and zip code

Your phone number (optional)

Your email address (optional)]


[Employer’s name and title

Name of company

Company address, city, state zip code]

Dear [employer or HR representative]:

I regret to inform you that I will be leaving [company name] in two weeks’ time. Due to unforeseen personal issues, I am unable to continue to carry out the responsibilities of my role and I feel it is in the company’s best interest that I vacate the position. My last day will be [date of final working day].

This was not an easy decision and I do hope that my departure will not cause you or [company] any hardship or inconvenience. Please feel free to reach out to me if I can assist with finding a replacement or do anything else to make the transition as smooth as possible for everyone.

Thank you for the opportunity to contribute to your team and for your understanding. I’ve enjoyed working for [company] and I cherish my time here. It is my hope that we will be able to stay in touch. I look forward to seeing how [company] grows in the future.


Your signature (hard copy only)

Your typed name

Sample 9: Sample of resignation letter with reason

 Janeisa Pietersen, RVT

101 Birchbark Lane

Parkland, New Jersey 95674


September 16, 2019

Sandra Cooper, DVM

Parkland Veterinary Hospital

9805 Main Street

Parkland, New Jersey 95674

Dear Dr. Cooper,

It is with great sadness that I must inform you of my formal resignation from my position as Veterinary Technician with Parkland Veterinary Hospital. This departure comes due to personal reasons that I don’t wish to share but are beyond my control and require my immediate attention. My final day of work will be two weeks from the date of this letter (September 30, 2019).

Please accept my gratitude for the experiences I’ve enjoyed while working with you. I will do everything I can to ensure that the transition is as smooth as possible for everyone in the office. Over the next two weeks, I’m dedicated to making sure that all of my duties are completed to date. I’m more than willing to assist in the training of my replacement if that is possible prior to my last day.

Please feel free to keep in touch with me. My personal mobile is 557-983-4758 and my email is

I will remember my time at Parkland fondly. I wish you all the best in the future.


Janeisa Pietersen, RVT (signature)

Janeisa Pietersen, RVT (typed)

Sample 10: Sample of resignation letter with reason

Alonso Julio

473 Cotton Road

Sweetwater, Maine 56395


December 2, 2019

Dr. Owen Taft, Director of Library and Information Science

Maine Institute of Information Science

78935 University Way

Sweetwater, Maine 56395

Dear Dr. Taft:

Please accept this letter as my formal resignation from my position with MIIS, effective December 6, 2019 and my sincere apologies for being unable to provide two weeks’ notice. I regret that, due to family issues beyond my control, I must resign immediately.

I will do what I can to get as much of my work done in the meantime to make the transition easier for the next person in the role. Thank you so much for the support that you have given me during my time with the Institute. I place incredible value on the years of guidance you’ve provided and I wish you well in the future.


Alonso Julio (Signature, hard copy letter)

Alonso Julio (Typed)

In this article, we curated a list of “Sample of resignation letter with reason  “.

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