In this blog we present you samples of Resignation letters that you can use if you are resigning before the end of the contract.
Here is a blank formal sample of a resignation letter from Indeed.
This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter.
[Your name]
[Your address]
[Your personal phone number]
[Your personal email address]
[The date]
[Name of employer]
[Company address]
Dear [Mr./Ms./Mrs. Surname],
I am writing to give my formal notice for immediate resignation from [company name] as of the [date of departure]. I sincerely apologize for not being able to provide notice, but due to [reason for leaving], I must resign immediately.
I understand that there are still a few months before my contract ends but personal circumstances require that I leave my position at this company by the end of this week and I am willing to bear the cost of not meeting employee contract standards.
Thank you for the opportunities and support you’ve given me during my time here. I am grateful for the guidance you provided me as I grew in my career.
Kind regards,
[Handwritten signature]
[Typed name]
Sample resignation letter before the end of contract
Here is another less formal sample from TheBalanceCareers.
Jennifer Rodriguez
123 Main Street
Anytown, CA 12345
555-555-5555
jennifer.rodriguez@email.com
April 21, 2021
Jackson Lee
Director
ABCD Company
123 Business Rd.
Business City, NY 54321
Dear Mr. Lee:
Please accept this letter as notification that I am resigning from my position with ABCD Company on September 15.
I understand that there are still a few months before my contract ends but personal circumstances require that I leave my position at this company by the end of this week and I am willing to bear the cost of not meeting employee contract standards.
Thank you so much for the support that you have provided me during my tenure with the company. I greatly appreciate your years of guidance.
Sincerely,
Jennifer Rodriguez (signature hard copy letter)
Jennifer Rodriguez
Sample resignation letter before the end of contract
Here is a sample of a formal template from TheBalanceCareers
This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter.
The body of the letter that states the reason for resignation in a detailed manner, which is not really required, but you can choose to do so as in the letter if you are comfortable with it.
The letter also mentions the terms and conditions of the contract the employee might have signed that covers issues related to sudden departures and compensations.
Carline Jennings
346 Sundown Place
Downton, MA 07234
555.555.5555
carline.jennings@email.com
October 18, 2021
Ms. Janaya Campbell
Human Resources Manager
ABC Company
123 Allerton Road
Cambridge, MA 07314
Dear Ms. Campbell:
Please accept this letter as formal notification that I am resigning from my position with ABCD Company on Friday, October 22, 2021.
I understand that there are still a few months before my contract ends but personal circumstances require that I leave my position at this company by the end of this week and I am willing to bear the cost of not meeting employee contract standards.
I am glad to provide any assistance I can during this transition.
Thank you for the opportunities for professional and personal development that you have provided me during the last five years.
I have enjoyed working for the agency and appreciate the support given during my tenure with the company.
Sincerely,
Signature (hard copy letter)
Carline Jennings
Sample resignation letter before the end of contract
Here is an email sample from TheBalanceCareers:
This particular sample outlines what email resignation letters format tend to look like. You begin with a short subject with the words “Letter Of Resignation”.
This is followed by a short addressal to the HR or the head of the company you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details.
Subject: Resignation Effective October 15, 2021
Dear Bob,
Please accept this letter as my resignation from XYC company. Unfortunately, due to health reasons, I won’t be able to provide the standard two weeks notice. My last day at the company will be this Friday, October 15, 2021.
My employment agreement states that I need to complete my contract to avail any bonuses and because I cannot meet my contract conditions, I am willing to forfeit any benefits.
I apologise for the short notice. I’ve enjoyed working together tremendously, and have learned so much from your management. Please let me know what I can do in the next few days to help ease the transition.
Thank you for your understanding.
Sincerely,
Samuel
Samuel@xyzmail.com
Sample resignation letter before the end of contract
Here is a simple sample from The Balance Careers :
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email
Date
Name
Title
Organisation
Address
City, State Zip Code
Dear Mr./Ms. Last Name:
Subject: Resignation Effective October 15, 2021
Dear Bob,
Please accept this letter as my resignation from XYC company. Unfortunately, due to health reasons, I won’t be able to complete my contract duration and request for early release. My last day at the company will be this Friday, October 15, 2021.
My employment agreement states that I need to pay penalties due to my intent to leave before my contract ends. I am willing to bear the cost of not meeting the terms of my employment.
I apologise for the short notice. I’ve enjoyed working together tremendously, and have learned so much from your management. Please let me know what I can do in the next few days to help ease the transition.
Thank you for your understanding.
Sincerely,
Samuel
How to write a Resignation letter before the end of the contract.
Resigning from one’s place of work due to a sudden change in circumstances due to which you are unable to serve the duration of your contract can happen to anyone.
To be able to express your regret and gratitude while also remaining professional and cordial in the resignation process requires you to hand in a formal resignation letter.
A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.
According to Erin Schreiner for bizFluent, your employee contract might stipulate that you might need to pay penalties for existing your contract early as well as forfeit your right to any bonuses.
On this same note, Alyson Doyle for The Balance Careers writes that there are a few things for you to keep in mind when you need to quit without being able to serve your contract period in full.
- You need to check your contract and review the terms and conditions related to termination of employment because you are legally bound to do so.
- If your conditions for leaving your job are not in compliance you will have to consult with an employment attorney and your manager or employer.
- There will be issues related to your severance pay and you will be liable for pay severance and reversal of accumulated benefits in some cases due to non-compliance. So clearing all these issues with your supervisors and mentioning this in your letter is important.
- While it is not required that you share any information related to departure, putting your resignation in formal writing can be a cordial way to show your respect for the company you worked in while remaining professional.
Let us look at a few things that are crucial aspects of writing a resignation letter on medical grounds:
Sender and Receivers details
The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.
Example:
Christine D’souza
Easy Days Nursing Home
44 Madhya Marg
New Delhi, 437097 (indeed)
In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.
Example:
Susan Holmes Nurse Practitioner
987 Crazy Legs Avenue, Apt. 34
Los Angeles, CA, 91054
susan@email.com
February 17, 2019
Linda Lester
HR Manager
XYZ Hospital
90000 Health Care Road
Los Angeles, CA, 91054 (RequestLetters)
Introduction and notice of resignation
The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation.
In this part, you can also include the period of your notice that you will be serving as per your employment contract.
Example:
I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)
Reason of resignation
When it comes to disclosing the reason for your departure on medical grounds, you are not required to share every detail of your medical condition if you do not want to. However, if you are comfortable with it then you can mention how the condition is affecting your ability to work and perform in your role.
Example:
Due to my family’s relocation to another state, I am afraid I will not longer be able to continue working for your esteemed company.
Example:
I was recently diagnosed with stage 2 lung cancer. IThe recent chemotherapy that I went through, however, made me feel that I can no longer handle the hectic schedule or meet the deadlines given to me. If I continue working, I will not only be unfair to myself but to the company as well. (CoverLettersandResume)
Employee Contract terms and condition
You need to check your contract and review the terms and conditions related to termination of employment because you are legally bound to do so.
There might be issues related to your severance pay and you will be liable for pay severance and reversal of accumulated benefits in some cases due to non-compliance. So clearing all these issues with your supervisors and mentioning this in your letter is important.
Example:
I understand that there are still a few months before my contract ends but personal circumstances require that I leave my position at this company by the end of this week and I am willing to bear the cost of not meeting employee contract standards.
A statement of gratitude
Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them.
A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again.
Example letter:
Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)
Transition details
To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information.
Example:
If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is ssmith@gmail.com and my cell phone number is 9745474523.(indeed)
Signature
Close the letter using polite words and include your contact details.
Example:
Respectfully yours,
Ashwin Mehta
ssmith@gmail.com
9745474523.(indeed)
References
No Notice Resignation: How to Write a Resignation Letter Without a Notice Period. Indeed. Retrieved on 28th Feb 2022. https://www.indeed.com/career-advice/starting-new-job/resignation-letter-without-notice-period
Doyle.A. No Notice Resignation Letter Example and Writing Tips. The Balance Careers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/no-notice-resignation-letter-example-2063517#toc-how-to-resign-without-notice
Doyle. A. Short Notice Resignation Letter Examples. The Balance Careers. Retrieved on 28th Feb 2022. https://www.thebalancecareers.com/short-notice-resignation-letter-2063520
What Happens if You Quit the Job Before Your Contract Expires? Bizfluent. Retrieved on 28th Feb 2022. https://bizfluent.com/info-12018668-happens-quit-job-before-contract-expires.html
