5 sample resignation letters FOR canada

In this blog we present you sample resignation letters Canada

How to write a Resignation letter Canada

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them. 

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

Resignation letter formats in Canada follows the same format as other countries with a standard format. 

According to the University of Alberta, the resignation letter follows the following format:

  • Senders Details
  • Date 
  • Receiver’s Details
  • Addressak and notice
  • Body of the letter
  • Sign off

It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

It is advisable that your reason be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.

However, if you believe that you should have your say what you can do is comment on the atmosphere, the problems in various communication and processes, the work culture, and the kind of relationships within the company that disrupted your workflow and well being, and other reasons that have convinced you to leave your job because it does not match your personality. 

Example:

My final day of employment will be May 30, 2015. I have made the decision to return to college to pursue a degree in business and will need to focus on my studies.

Example:

I have decided to take this step so that I can better tend to my family’s health needs.

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

Sample 1

Here is a formal resignation from Canadabuzz that you can refer to. This sample is the standard resignation letter format that is used in Canada and in other countries as well. 

“Your Name

Street Address

City, Postal Code

Date

Recipient Name

Title

Organization Name

Street Address

City, Postal Code

Dear Recipient Name:

I’m formally writing to notify you that I am resigning from my position as a technical assistant for <Company Name>, effective June 20.

I am sincerely grateful and glad to have had the opportunity to work with a great team like yours. Thank you for your continued support, mentorship, and guidance over the past five years.

As I proceed to the next step of my career, kindly let me know if I can be of assistance during the transition. Thank you for all your support and guidance. I wish the company all the best and look forward to staying in touch.

Yours sincerely,

Your Name

Title”

Sample 2

Here is an example from The University of Alberta.

This sample is a standard template sample of a resignation letter that an employee can use to resign from internships, practicums, permanent positions etc.

[Your Name]

[Your Address]

[City, Provincial Abbreviation, Postal Code]

[Date]

[Supervisor’s name]

[Name of the Company]

[Address]

[City, Provincial Abbreviation, Postal Code]

Dear [Supervisor’s Name]:

Please accept this letter as a formal notice of my resignation from my position as [Job Title] with [Name

of Company].

My last working day will be [Month, Day, Year]. It is my intention to complete all of the shifts scheduled

for me during this period.

I would like to use this opportunity to thank you for the mentorship and support you have provided me

while working here at [Name of Company]. I wish you and the organization continued success.

Sincerely,

[Your Name]

Sample 3

Here is a sample of an informal resignation letter from Indeed which highlights a change in direction for the employee as the reason for resigning. 

Dear Mr. Westcott,

Please accept my resignation effective March 28th. I have accepted a position at a construction firm and look forward to the new direction of my career, even though I will miss my work with you.

Thank you for the support and the opportunities over Hanson and Brothers.

Please let me know if you need any assistance during this transition and how I can help over the next few weeks.

Best,

Arthur Chess

Sample 4

Here is a template from Indeed.

This sample resignation letter puts across the very direct and transparent intent of the employee to resign along with details as to why they are resigning. 

Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from [company]. My last day will be [your final day of work], two weeks from today.I will be relocating to Montreal in the coming months to be closer to family.

I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,

[your name]

Sample 5

Here is a very neutral resignation letter by Monster that does not mention any positive or negative feedback and instead focuses on the resignation and transition process instead.

(Current date)

Subject: Resignation Letter

Dear (supervisor’s name),

Please accept this letter as notice of my resignation from my position as (title). My last day of employment will be [end date].

To help make sure that there is a smooth transition for you and the team, I am offering two weeks notice and am happy to assist with any training tasks. All my projects will be up-to-date and thorough instructions will be left for my replacement.

I want to thank you for your support over the course of my employment at (name the company), and greatly appreciate the experience and knowledge I have gained. It have been a pleasure working with you and I will miss everyone here.

I wish you and the company every success in the future and I look forward to staying in touch. You can email me anytime at [email protected] or call me at 333-333-3333.

Sincerely,

 (First name and last name)

References

How to Write a Resignation Letter in Canada. CanadaBuzz. Retrieved on 25th Feb 2022. https://canadabuzz.ca/write-resignation-letter/

Sample Resignation Letters. University Of Alberta. Retrieved on 25th Feb 2022. https://www.ualberta.ca/career-centre/media-library/documents/resources/sample-resignation-letter.pdf

How to Write a Resignation Letter (With Samples and Tips). Indeed. Retrieved on 25th Feb 2022. https://ca.indeed.com/career-advice/starting-new-job/resignation-letter

How to write a resignation letter. Monster. Retrieved on 25th Feb 2022. https://www.monster.ca/career-advice/article/how-to-write-a-resignation-letter

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