3 Sample resignation letters due to personal reason

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In this blog we present you samples of Resignation letters due to personal reasons

Sample resignation letter due to personal reason

Here is a formal sample of a resignation letter from TheBalanceCareer

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

Jennifer Lau

123 Main Street

Anytown, CA 12345

555-555-5555

[email protected]

January 10, 2022

Roger Lee

Sales Director

Atlantic Co.

123 Business Rd.

Business City, NY 54321

Dear Mr. Lee,

I am writing to inform you that I will be leaving Atlantic Co. in one month. Although I have so enjoyed working with you and working for the company, personal reasons necessitate that I vacate my position and focus on improving my situation at home.

My final day will be January 24, 2022. Despite having to leave, I deeply appreciate the opportunities you’ve provided me with during my time as Online Sales Manager. I am very grateful for all of your assistance along the way.

I will do whatever is necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for a promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

Once again, thank you so much for the opportunity to be a part of Atlantic Co. I do hope that we can stay in touch as business colleagues, and I look forward to working with you again in the future should the opportunity present itself. Many thanks for your understanding.

Sincerely,

Jennifer Lau (signature hard copy letter)

Jennifer Lau (typed name)

Sample resignation letter due to personal reason

Here is a formal sample template for a resignation letter due to personal reasons from Indeed

[Your name

Your address

Your city, state and zip code

Your phone number (optional)

Your email address (optional)]

[Date]

[Employer’s name and title

Name of company

Company address, city, state zip code]

Dear [employer or HR representative]:

I regret to inform you that I will be leaving [company name] in two weeks’ time. Due to unforeseen personal issues, I am unable to continue to carry out the responsibilities of my role and I feel it is in the company’s best interest that I vacate the position. My last day will be [date of final working day].

This was not an easy decision and I do hope that my departure will not cause you or [company] any hardship or inconvenience. Please feel free to reach out to me if I can assist with finding a replacement or do anything else to make the transition as smooth as possible for everyone.

Thank you for the opportunity to contribute to your team and for your understanding. I’ve enjoyed working for [company] and I cherish my time here. It is my hope that we will be able to stay in touch. I look forward to seeing how [company] grows in the future.

Sincerely,

Your signature (hard copy only)

Your typed name

Sample resignation letter due to personal reason

Here is another sample from Indeed.

Jennifer Chow

553 Macadamia Lane

Madeira, CA 16385

567-459-1627

[email protected]

August 15, 2019

Luis Rodriguez, Director of Sales

Atlantis Solutions, LLC.

90876 Business Loop Highway

Madeira, CA 16386

Dear Mr. Rodriguez:

I am writing to inform you that I am leaving Atlantis Solutions 28 days from the date of this letter. While I’ve thoroughly enjoyed working on your team, several pressing personal issues demand that I resign my position to focus on said issues. My final day will be September 12, 2019.

I am very grateful for all the opportunities I’ve been given along the way. Please allow me to do whatever is necessary to ensure a smooth transition after I move on. There are several team members who I believe would be strong candidates for my position or I would be happy to contribute to finding an external replacement.

Once again, I’d like to thank you for the opportunity to be a part of Atlantis Solutions. I hope that we can stay in touch and I wish all the best for you and Atlantis in the future.

Sincerely,

Jennifer Chow (signature, hard copy letter)

Jennifer Chow (typed name)

Sample resignation letter due to personal reason

Here is an email sample from TheBalanceCareer:

This particular sample outlines what email resignation letters format tend to look like. You begin with a short subject with the words “Letter Of Resignation”.

This is followed by a short addressal to the HR or the head of the company you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details. 

Dear James,

I regret to inform you that I will be leaving Bolt Inc. on January 17, 2022. Due to unforeseen personal problems, I am no longer able to fulfill the responsibilities of my role, and I feel it is in the best interests of the company that I vacate the position.

I do hope that my leaving will not cause you or Bolt Inc. any inconvenience. Please do not hesitate to be in touch if you think there is any way I can assist with finding a replacement, or if there is anything I can do to make the transition smoother.

Thank you so much for understanding. Despite the personal troubles I am dealing with, I enjoyed working with you, and I appreciate my time at the company. I hope we will be able to stay in touch, and I look forward to seeing how Bolt Inc. grows in the future.

Best,

Tobie Crighton

[email protected]

555-123-4567

Sample resignation letter due to personal reason

Here is another sample from Indeed where the individual must resign immediately with no prior notice. The letter includes a line that acknowledges the consequences and liabilities of quitting without notice such as severance pay issue.

Alonso Julio

473 Cotton Road

Sweetwater, Maine 56395

295-854-7254

[email protected]

December 2, 2019

Dr. Owen Taft, Director of Library and Information Science

Maine Institute of Information Science

78935 University Way

Sweetwater, Maine 56395

Dear Dr. Taft:

Please accept this letter as my formal resignation from my position with MIIS, effective December 6, 2019 and my sincere apologies for being unable to provide two weeks’ notice. I regret that, due to family issues beyond my control, I must resign immediately.

I will do what I can to get as much of my work done in the meantime to make the transition easier for the next person in the role. My employment agreement states that I need to provide a 30 days’ notice of my intent to leave. I am afraid that it is not possible for me to do it. I understand that by not meeting the terms of my employment, I am liable for a pay severance and reversal of accumulated benefits, which is fine with me.

Thank you so much for the support that you have given me during my time with the Institute. I place incredible value on the years of guidance you’ve provided and I wish you well in the future.

Sincerely,

Alonso Julio (Signature, hard copy letter)

Alonso Julio (Typed)

How to write a Resignation letter due to personal reasons

Resigning from one’s place of work due to personal reasons, for most company policies, will require a resignation letter. 

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.  

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

According to GreatSampleResume, a letter of resignation allows you to “maintain your professionalism by going through the proper process of resignation.”

Here are a few things for you to keep in mind while writing a resignation letter due to personal reasons:

  • In the case that you faced conflicts during your time there, the letter should be formal and polite in order to protect your reputation with an aggressive letter that could hurt your future prospects of employment. 
  • Leaving this on a neutral ground is important so that you can maintain your network of connections that could help your career. 
  • Express your gratitude for the opportunity and learnings that you have gained during your time there.
  • There is no need to disclose what is the exact personal issue that is causing you to leave your current job, you can simply say, “I am resigning for personal reasons,”. However, if you are comfortable in sharing, you can. 
  • Based on company policies, you can either write and mail the letter to your manager or sending across a brief email to the manager/supervisors should suffice. 
  • It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes

Kitchen Staff

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Restaurant

90000 Care Road

Los Angeles, CA, 91054 (RequestLetters)

If you are writing your resignation letter via email, you need not write the senders or receiver’s addresses. However, you should make sure that you put your contact details in the mail.

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Kitchen Helper at Easy Days Restaurant,  effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

There is no need to disclose what is the exact personal issue that is causing you to leave your current job, you can simply say, “I am resigning for personal reasons,”. However, if you are comfortable in sharing, you can. 

However, it is necessary to disclose your reason for departure, your reason should be neutral so as to maintain a positive relationship with your employer.

Example:

I have decided to take this step so that I can better tend to my family’s health needs.

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I thank you for the training and opportunity to grow with you in my career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

References

Resignation Letter. GreatSampleResume. Retrieved on 25th Feb 2022. 

https://www.greatsampleresume.com/letters/business-letters/restaurant-resignation

Doyle.A. Resignation Letters for Personal Reasons. TheBalanceCareers. Retrieved on 25th Feb 2022. https://www.thebalancecareers.com/resignation-letter-for-personal-reasons-2063530#:~:text=Dear%20Mr.%20Lee%2C,improving%20my%20situation%20at%20home.

Top Resignation Letter Samples for Personal Reasons. Indeed. Retrieved on 25th Feb 2022. https://www.indeed.com/career-advice/starting-new-job/resignation-letter-sample-for-personal-reasons

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