3 Sample Resignation letter for executives

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In this blog we present you samples of Resignation letters for executives

How to write a Resignation letter for executive

Resigning from one’s place of work as someone in an executive position requires you to lead by example and resign professionally and gracefully. 

While it is not required that you share any information as to why you are resigning from your position, putting your resignation in formal writing can be a cordial way to show your respect for the company you worked in while remaining professional. 

According to the GreatSampleResume, in a resignation letter as an executive, you might have to write a resignation to the Chairperson in the Board of Directors of your company while for other people, a letter to the HR manager should suffice. 

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.  

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

susan@email.com 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

When it comes to disclosing the reason for your departure, there is no explicit need to add in the reason for your resignation. 

However it is it is advisable that there should be a cause to disclose why you are resigning, your reason should be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.

Example:

My final day of employment will be May 30, 2015. I have made the decision to return to college to pursue a degree in business and will need to focus on my studies.

Example:

I have decided to take this step so that I can better tend to my family’s health needs.

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is ssmith@gmail.com and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

ssmith@gmail.com 

9745474523.(indeed)

Sample 1

Here is a blank formal sample of a resignation letter from indeed

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

[First name] [Last name]

[Street address]

[City], [state] [zip code]

[Date]

[Mr./Mrs./Miss/Ms.] [First name] [Last name]

[Job title]

[Company name]

[Street address]

[City], [state] [zip code]

Dear, [Mr./Mrs./Miss/Ms.] [First name] [Last name],

I’m writing to give my formal notice of my resignation from my role as [job title] for [company name]. My last day will be [weekday, month and date of your last day]. After careful consideration, I’ve decided to resign due to [reason for resignation].

Thank you so much for the opportunity to work for [company name] for the past [how long you’ve worked at the company]. During my time here, I’ve enjoyed [things you enjoyed doing on the job]. I learned [things you learned in the role], which will all help me in my future endeavors.

Please let me know if I can help with the transition process. I’ll do everything possible to complete my duties and train others as needed. I wish you and the company all the best and hope to stay in touch in the future.

Sincerely,

[First name] [last name]

Sample 2

Here is another less formal sample from indeed

Addie James

5555 Jones Avenue

Pismo Beach, CA 55555

February 18, 2021

Ms. Dorothy Cline

Chief Executive Officer

Orange Media House

555 Juniper Way

Arroyo Grande, CA 55555

Dear Ms. Cline,

Please accept this letter as formal notification of my resignation from my position as executive director with Orange Media House. My last day will be Friday, Feb. 19.

I am grateful for the valuable experience and the opportunities I received while working at Orange Media House over the past 10 years. It’s been great to work with such talented and helpful colleagues. During my time at Orange Media House, I was able to grow both personally and professionally, which I know will benefit me with my future endeavors.

Please let me know if I can help with the transition process. I’ll do everything possible to complete my duties and train others as needed. I wish you and the staff continued success and hope to stay in touch moving forward.

Sincerely,

Addie James

Sample 3

Here is a sample template from thebalancecareers

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

The body of the letter that states the reason for relocation is a short sentence that is clear and to the point but it does not elaborate further than necessary. 

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 2021.I will be relocating to Seattle, WA, in the spring in order to be closer to my family.

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sample 4

Here is an email sample from Apollotechnical:

This particular sample outlines what email resignation letters format tend to look like. You begin with a short subject with the words “Letter Of Resignation”.

This is followed by a short addressal to the HR or the head of the company you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details. 

Subject: Letter Of Resignation

Mr. Cadwell,

This letter is to inform you of my intention to resign from my position as Senior Mechanical Engineer with Gears and Widgets Inc. This will be effective two weeks from today 10/29/2021.

I appreciate the time I spent working here as a senior mechanical engineer. I learned a lot in the role such as new top-down assembly design methods in SolidWorks. I enjoyed finding new ways to be an effective engineer when working on projects.

I know the engineering knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy to help train new team members if needed. I also will complete my duties during my last two weeks to the best of my abilities. If there is anything I can do to help aid in the transition please let me know.

I hope to stay in touch in the future and wish the company continued success going forward.

Sincerely,

John Smith

Sample 5

Here is a simple sample from LiveCareers that presents a resignation letter which cites the reason why one is quitting but the reason and  it is clear and straight to the point. 

Dear Ms. Montgomery,

Please accept this letter as my official resignation from my position as executive secretary at Ward Manufacturing. My final day of employment will be May 30, 2015. I have made the decision to return to college to pursue a degree in business and will need to focus on my studies.

I have truly enjoyed the past few years of working here. The staff is a joy, and my job is interesting. Thank you so much for the experience. It is here that I developed an interest in the business world.

I have every intention of continuing to give my all during my final days of employment. I will finish every outstanding assignment and am more than willing to pitch in where needed. Please don’t hesitate to let me know what needs to be done. You can reach me at 000-000-0000.

Sincerely,

Karen Donnelly

Sample 6

Here is another sample of resignation letter for an executive from the GreatSampleResume 

Dear Mr. Caldwell,

This letter is to inform you of my upcoming resignation from my position as executive director at Smith Communications. I am resigning due to personal reasons, and the effective date of my resignation will be July 15, 2014, so please accept this letter as my official two weeks’ notice. I truly regret any inconvenience this may cause to you or Smith Communications and wish to do all in my power to make this transition go smoothly.

During my final two weeks at Smith Communications, I will be pleased to either transfer responsibility where appropriate, or train a replacement for my position. I will also personally notify the rest of the team of my intentions. If any further discussion is needed in regards to these points, please call me at (555)-555-5555 or email me at [email] I look forward to hearing from you.

I am grateful for the valuable experience and opportunities I have gained during my time at Smith Communications and feel confident that they will help me to achieve success in all of my future endeavors. I wish you, the rest of the staff and Smith Communications every success and hope that our paths may cross again some day. Thank you for your understanding in this matter.

Yours sincerely,

William Jones

Executive Director

Smith Communications

References

How To Write a Resignation Letter for an Executive Position. Indeed. Retrieved on 24th Feb 2022.https://www.indeed.com/career-advice/starting-new-job/resignation-letter-executive#:~:text=Dear%2C%20%5BMr.%2FMrs,to%20%5Breason%20for%20resignation%5D.

Executive Assistant Resignation Letter. LiveCareer. Retrieved on 24th Feb 2022. https://www.livecareer.com/business-letters/executive-assistant-resignation

Forsey.C. How to Write a Professional Resignation Letter [Samples + Templates]. Hubspot. Retrieved on 24th Feb 2022. https://blog.hubspot.com/marketing/resignation-letter

Executive Resignation Letter. GreatResumeSample. Retrieved on 24th Feb 2022https://www.greatsampleresume.com/letters/business-letters/executive-resignation

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