3 Sample Resignation letters from your job

In this blog we present you sample Resignation letter from job.

How to write a Resignation letter from a job

Resigning from one’s place of work is an important experience in any individual’s career and it is something that is bound to happen at one point in the lives of any professional. 

Resigning from a job takes a lot of reflection and thinking over before someone decides to take this step, usually after multiple efforts to assimilate and accommodate within the workspace. 

A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.  

The letter was originally in the form of handwritten or typed out letters that were mailed to the HR manager or your employer; however, today most employees email their employers and HR managers of their notice.

It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place. 

Let us look at a few things that are crucial aspects of writing a resignation letter:

Sender and Receivers details

The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.

Example:

Christine D’souza

Easy Days Nursing Home

44 Madhya Marg

New Delhi, 437097 (indeed)

In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.

Example:

Susan Holmes Nurse Practitioner

987 Crazy Legs Avenue, Apt. 34 

Los Angeles, CA, 91054

[email protected] 

February 17, 2019

Linda Lester

HR Manager

XYZ Hospital

90000 Health Care Road

Los Angeles, CA, 91054 (RequestLetters)

Introduction and notice of resignation

The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation. 

In this part, you can also include the period of your notice that you will be serving as per your employment contract.

Example:

I am writing to inform you of my resignation as Staff Nurse at Easy Days Nursing Home, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)

Reason of resignation

You also need to add in the reason for your resignation and it is advisable that your reason be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.

Example:

My decision to leave was difficult, but I have accepted a part-time position nearer to my home because of my family commitments. (indeed)

A statement of gratitude

Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them. 

A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again. 

Example letter:

Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I learned a great deal about working successfully with a team. It was an honour to work with such dedicated staff who made Easy Days a place to receive compassionate care. I thank you for the training and opportunity to grow with you in my nursing career. (indeed)

Transition details

To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information. 

Example:

If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)

Signature

Close the letter using polite words and include your contact details. 

Example:

Respectfully yours,

Ashwin Mehta

[email protected] 

9745474523.(indeed)

Sample 1

Here is a simple formal sample of a resignation letter from indeed. The letter consists of the address, title, and contact details for the sender, the letter body, and a sign off. 

Manny George

Assistant Sales Manager

LeBronx Properties Limited

45 Mayfair Street, New Plymouth

Oklahoma 06554

[email protected]

June 9, 2021

Dear Patrick,

I am writing this letter to notify you formally that I am resigning from my position as assistant sales manager of LeBronx Properties Limited, effective December 23.

I appreciate the opportunity for professional growth you provided during my time at LeBronx Properties Limited. Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.

Sincerely,

Manny George

Sample 2

Here is another simple and less formal sample from indeed. This sample resignation letter is short and straight to the point. 

Dear Ms. Henshaw,

Please accept this letter as formal notification of my resignation from the position of financial accountant with Bulwark Chemicals. My last day will be Friday, March 11.

I must thank you for the opportunity to work in this role for the past four years. During my tenure, I had the chance to work with the heads of research, procurement, human resources, sales and marketing. I appreciate the many training sessions and growth and development initiatives that have made me a thorough professional in the heavy chemicals manufacturing industry.

In the next two weeks, I will complete all pending tasks, and I am willing to assist in the hiring and training of new employees during that period. Please let me know how to assist with the transition process.

I wish you and the company more success and hope to keep in touch.

Sincerely,

Antoine Hopkin

Sample 3

Here is a sample template from thebalancecareers

This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter. 

The body of the letter that states the notice, reason, statement of gratitude and other details is followed by a sign off with the sender’s contact details.

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 2021.

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sample 4

Here is an email sample from thebalancecareers:

This particular sample outlines what email resignation letters format tend to look like. You being with a short subject with the words “Letter Of Resignation”.

This is followed by a short addressal to the HR or the manager you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details. 

Subject: Letter Of Resignation

Dear Mr./Ms. Supervisor,

Please accept this letter as formal notification of my resignation from Capitol Company. My last day of work will be January 25, 2022.

I really appreciate the experience and growth opportunities I have gained while working with you; my successor, like me, will be fortunate to be a part of your dynamic and supportive team operations.

If I can help in any way to ease the transition, please let me know. I wish you and [Insert Name of Company] continued success.

Sincerely,

Firstname Lastname

[email protected]

555-222-3344

Sample 5

Here is another sample that cites the opportunity of employment at a different company as the reason for resignation from themuse

Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.

Sincerely,

George Lin

Sample 6

Here is another straightforward sample letter for a two weeks notice from indeed:

Dear Mallory,

I am writing to formally inform you of leaving my position as accounts manager with Manchuria Investments, effective two weeks from this date.

The past 12 years have been exceptional for me. I appreciate the opportunity of managing over $200 million worth of client accounts, building valuable relationships with high-net-worth individuals and performing at the highest level of the hedge fund industry.

Thank you for providing me with an enabling environment to grow and develop my career to this point. I wish you and the company all the best. Please let me know if there is any way I can assist with the transition. I hope to keep in touch

Sincerely,

Richard Rutherford

References

Great Resignation Letter Examples. Indeed. Retrieved on 24th Feb 2022. https://www.indeed.com/career-advice/career-development/resignation-letter-example

Formal Resignation Letter Sample. The Balance Careers. Retrieved on 24th feb 2022. https://www.thebalancecareers.com/formal-resignation-letter-sample-2063058

Greenawald. E. How to Write a Resignation Letter (With Samples!) Themuse. Retrieved on 24th Feb 2022. https://www.themuse.com/advice/how-to-write-a-resignation-letter

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