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In this brief blog we will list out sample resignation letters curated on Linkedin as well as other sites.
Sample resignation letter looking for a better opportunity
Here is a sample of a resignation letter from TheBalanceCareers.
This template follows the formal format with the sender’s address, date, and receiver’s address preceding the body of the letter.
Tina Rodriguez
123 Main Street
Anytown, CA 12345
555-555-5555
May 1, 2018
Derrick Lee
Manager
PQR
123 Business Rd.
Business City, NY 54321
Dear Mr. Lee:
I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC Company. My last day will be two weeks from today, [insert last day of work].
My years at PQR have been some of the best of my life. I will miss my job and the incredible people I have had the pleasure of working with throughout the years.
I appreciate your support and understanding, and I wish you all the very best. Please let me know if I can be of any assistance during the last few weeks of my time here.
Sincerely,
Tina Rodriguez (signature hard copy letter)
Tina Rodriguez
Sample resignation letter looking for a better opportunity
Here is Sample of a simple resignation letter by Mandy Fard for Linkedin.
Dear (Supervisor Name):
This letter is to inform you that I am resigning from my position as (job title) with (company name), effective (date). I was recently offered a new opportunity with a company headquartered very close to my home and have decided to take their offer.
I have appreciated the opportunity to learn from you and contribute to the company in this role. Being able to be a part of the team that launched the (name of project) that sparked the division to its highest revenues ever is something that I will always remember.
Personal correspondence can be sent to me at my home address (list address), or via email at (personal e-mail address).
I wish you — and the company — all the best.
Sincerely,
(Your Name)
(Your contact information)
Sample resignation letter looking for a better opportunity
Here is another resignation letter sample by JC Cornell from Linkedin
Dear [Manager/Boss’ name]
Please accept this letter as resignation from [your position] effective [today’s date]. I have been offered a new job opportunity with XYZ Company which will allow me to gain further management experience. My last day will be [Day, Date. Year].
I will make sure that all my current work is finished off, and ongoing projects are handed over to my assigned co-workers. Should we find a replacement for my position, I am happy to get them trained and up to speed before my last day. I am happy to assist in this transition in any way possible.
It has been a pleasure working with you and the team for the last [period of time worked] at [Company name]. This has been an incredible opportunity to grow my career. I will always appreciate [two or three things that you had help with or accomplished in your time there].
Thank you for the opportunity and support. I wish you and the team all the very best, and hope we can keep in touch.
Kind regards
[Signature]
[Your name]
[Telephone number and Email address]
Sample resignation letter looking for a better opportunity
Here is an email sample from TheBalanceCareers
This particular sample outlines what email resignation letters format tend to look like. You begin with a short subject with the words “Letter Of Resignation”.
This is followed by a short address to the HR or the head of the company you work with and the body of the letter. Email resignation letters tend to be short, simple, and straight to the point with a sign off with your full name and contact details.
Subject: Resignation – Firstname Lastname
Dear Mr. Michaels,
Please accept this as my notice of resignation from ABC Company, effective March 23, 20XX. I have been offered a new job opportunity with XYZ Company which will allow me to gain further management experience.
Thank you for all the experience I have gained working for you at ABC. I learned a lot about the business in the four years I’ve been here, and I appreciate the advice and support you have given me.
Please let me know what I can do to make this a smooth transition for the entire department.
Sincerely,
Firstname Lastname
555-555-5555
Sample resignation letter looking for a better opportunity
Here is another sample from TheBalanceCareer where the letter includes a personal touch where the writer expresses their positive experience of working with the company.
Kathy Leonard
802 Brockton Avenue
Bakersfield, CA 93306
(000) 123-1234
August 7, 2020
Mr. James O’Leary
Manager
Acme Corp.
7803 Main Street
Bakersfield, CA 93306
Dear Mr. O’Leary:
Please accept this letter as notice that I will be resigning from my job here at Acme Corp. two weeks from today’s date. I have been offered a new job opportunity with XYZ Company which will allow me to gain further management experience. My final day of work will be August 21.
Thank you for the support and the opportunities you have provided me over the course of the last six years. You and our team have created a climate that makes it a pleasure to come to work each morning, and I will miss you all.
If I can do anything to help with your transition in finding and training my replacement, please let me know.
Sincerely,
Kathy Leonard (signature hard copy letter)
Kathy Leonard
How to write a resignation letter looking for a better opportunity
Leaving or resigning from one’s job for other professional opportunities is fairly common and one of the ways you can be cordial and professional during this resignation process so that it is ensured that you leave on good terms is through a professional letter of resignation.
A letter of resignation is a formal letter that documents and informs your employer about your decision to resign and no longer work for them, and it is a final effort to express your decision to leave your job.
Alyson Doyle, an author at the Balance Career notes that,
“…You should always try to leave a job on the best possible terms, regardless of the circumstances surrounding your departure, and expressing yourself sincerely will leave your manager with a positive final impression.”
Brain.B. a Linkedin Optimizer notes that a resignation letter is two things: a legal document and a courtesy.
He notes that usually, a letter of resignation is retained and it leaves you a paper trail, so Brain B stresses that it should serve only to provide a formal statement of your intention to depart from your current job and not a grievance letter.
Adding an explanation as to why you are resigning is not required for most companies, however if you wish to add the reason you can do so.
In the case that you faced conflicts during your time there, the letter should be formal and polite in order to protect your reputation with an aggressive letter that could hurt your future prospects of employment.
Leaving this on a neutral ground is important so that you can maintain your network of connections that could help your career.
It is very important that you express your gratitude for the opportunity and learnings that you have gained during your time there. You can also add your positive experiences to make it more personal.
It is advised that you hand in your letters at least two weeks before the date of departure or the date you wish to stop coming to work as it gives your employers enough time to look for a replacement and also allows for transitions to take place.
Let us look at a few things that are crucial aspects of writing a resignation letter:
Sender and Receivers details
The first thing that you include in your letter are the details of the receiver; that is, the name and position of your HR manager followed by the address of your workplace.
Example:
Christine D’souza
Easy Days Nursing Home
44 Madhya Marg
New Delhi, 437097 (indeed)
In some letters, you include the name and address of the sender first followed by that of the name and position of your HR manager followed by the address of your workplace.
Example:
Susan Holmes
Kitchen Staff
987 Crazy Legs Avenue, Apt. 34
Los Angeles, CA, 91054
February 17, 2019
Linda Lester
HR Manager
XYZ Restaurant
90000 Care Road
Los Angeles, CA, 91054 (RequestLetters)
If you are writing your resignation letter via email, you need not write the senders or receiver’s addresses. However, you should make sure that you put your contact details in the mail.
Introduction and notice of resignation
The next element is the body of the letter which begins with your addressing the receiver of the letter and clearing putting across the intent of the letter and your notice of resignation.
In this part, you can also include the period of your notice that you will be serving as per your employment contract.
Example:
I am writing to inform you of my resignation as Kitchen Helper at Easy Days Restaurant, effective two weeks from today. My last day of work will be on 30th Oct’ 2021. (indeed)
Reason of resignation
When it comes to disclosing the reason for your departure, there is no explicit need to add in the reason for your resignation.
However it is it is advisable that there should be a cause to disclose why you are resigning, your reason should be neutral and something that is unrelated to your experience at work so as to maintain a positive relationship with your employer.
Example:
I am writing to inform you that I have accepted a position at a company that I feel is a better fit for my career moving forward. Please accept this note as my formal resignation from ABC Company. My last day will be two weeks from today, [insert last day of work].
Example:
Please accept this as my notice of resignation from ABC Company, effective March 23, 20XX. I have been offered a new job opportunity with XYZ Company which will allow me to gain further management experience.
A statement of gratitude
Resignation letters are the last professional impression an employee can make on their employers and colleagues, so it is advised that the letter remains neutral and warm while highlighting positive experiences you have had while working for them.
A warm resignation letter also ensures that you are able to maintain a positive relationship with your former place of work just in case you wish to work with them again.
Example letter:
Working at Easy Days has been a rewarding experience and I have enjoyed my time working with you. I thank you for the training and opportunity to grow with you in my career. (indeed)
Transition details
To maintain your professional attitude at work, you should include what you will be doing to help ease the transition of roles with your successor during the notice period as well as contact information.
Example:
If you feel it would be helpful, I would be happy to assist with the hiring and training of my successor over the next two weeks. Please contact me if you have questions. My email address is [email protected] and my cell phone number is 9745474523.(indeed)
Signature
Close the letter using polite words and include your contact details.
Example:
Respectfully yours,
Ashwin Mehta
References
Doyle.A. Resignation Letter Example for a New Job Opportunity. The Balance Careers. Retrieved on 25th Feb 2022. https://www.thebalancecareers.com/resignation-letter-for-a-new-job-opportunity-2063542
Doyle.A. Sincere and Appreciative Resignation Letters. The Balance Careers. Retrieved on 25th Feb 2022. https://www.thebalancecareers.com/appreciative-and-sincere-resignation-letter-example-2063545#:~:text=I%20would%20like%20first%20to,Please%20accept%20my%20respectful%20resignation.
Doyle.A. Best Resignation Letter Examples. The Balance Careers. Retrieved on 25th Feb 2022. https://www.thebalancecareers.com/best-resignation-letter-examples-2063519
Brian.B. Resignation Letters: A Comprehensive Guide (Forget Everything You’ve Been Told!). Linkedin. Retrieved on 28th Feb. https://www.linkedin.com/pulse/resignation-letters-comprehensive-guide-forget-youve-been-brandt
Resignation Letters: Tips, Templates and Examples. Indeed. Retrieved on 28th Feb 2022. https://in.indeed.com/career-advice/starting-new-job/how-to-write-a-resignation-letter
